The College has adopted two standards related to short-term, temporary leave when the request is related to military duties or bereavement.
In the event that a student must complete required short-term military training or duties during an academic session, the student may be excused from class to attend to their mandated obligations.
Students who are scheduled to miss less than 2 weeks may be eligible for a temporary, short-term leave of absence. Students must self-identify by completing the Temporary Short-term Leave of Absence form and providing a copy of their military orders, training schedule, or letter from the applicable unit/commander. Students are advised to start this process as soon as they become aware of the upcoming absence.
If the Temporary Short-Term Leave of Absence is approved, the Dean of Students Office will communicate with the student’s instructors the dates of absence and the student’s right to be excused in accordance with Illinois Statute (330 ILCS 60/5/2). The Dean of the Students Office will also request a reasonable extension or alternative of the assessments due during the student’s absence. It is the student’s responsibility to work with their instructors and make-up the missed content and assignments.
Students called to active duty for 2 weeks or more have the right to receive a refund of tuition and fees applicable to their registration. To initiate the process, students should complete the Student Appeal Due to Extenuating Circumstances form. Students are advised to work with their instructors and/or the Dean of Students Office to identify the best course of action.
In the event a student experiences a death of an immediate family member or relative, the student may be excused from class for funeral leave, subsequent bereavement, and/or travel considerations. Typically, students are eligible for up to seven calendar days of excused absences in the event of a death of an immediate family member or relative, including spouse, domestic partner, parent, child, grandparents, grandchild or sibling, uncle, aunt, niece, nephew, first cousin, in-law, or step relative.
If a student will be absent due to the death of an immediate family member or relative, the student is responsible completing the Temporary Short-Term Leave Form prior to their absence. The Dean of Students will communicate with the individual's course instructors of record about the absence and the dates covered by the request.
Upon notification of the absence and appropriate documentation, each faculty member shall excuse the student from class and provide an opportunity to complete missed exams, quizzes, and other required work. Ultimately, the student is responsible for all material covered in class and must work with each individual instructor as soon as they return to complete any required work.
The Dean of Students office works with offices and stakeholders across campus to identify and support students who may be struggling in or outside of the classroom. If you have a concern regarding a student’s emotional or physical well-being, there are multiple ways to notify our office: